Your task this week is to get yourself ready for the Scale-Up Workshop.
Unlike other workshops, where your role is primarily to react and support, you will have a proactive role at the Scale-up Workshop. You (along with the Team Leader) will present the possible paths forward beyond the 100 days.
Task this week
Preparatory Work Session
Please set up a work session with the Team Leader and the Team Coach to discuss this and to prepare your presentation. If you prefer to keep the Scale-Up Workshop informal, instead of a presentation you can have a panel discussion at the Workshop with the Team Leader and Team Coach – about the possible paths forward.
Broadly speaking, there are three paths you all can choose to go in:
Reset path: Challenge the same or a modified 100-Day Team to go farther or faster, using the same focus of the current 100-Day Challenge.
Build path: Organise one or more 100-Day Challenges that have emerged as a natural next step from the current 100-Day Challenge.
Scale path: Organise multiple “copycat 100-Day Challenges” in other districts or other areas.
These are not mutually exclusive paths, and each may translate into several practical options for action.
During this preparatory work session with the Team Leader and Team Coach, you can also preview what the Team is planning to present as recommendations for sustaining the gains, so you are prepared to respond to these at the Workshop.
To prepare yourself for this discussion, it would be useful to go over the following Learning Deep Dive: Overview of the Scale-up Workshop
For guidance on the three paths outlines above, please go over the Learning Deep Dive: Mapping the Path Forward Beyond the 100 Days
Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift?
When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
What was most surprising to you at the event?
What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
Where did the conversation get stuck? What got it unstuck?
How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?
Thought starter...
Reflection Questions
Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift?
When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
What was most surprising to you at the event?
What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors.
They did some work before you received the Challenge Note. This included:
Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
Helping the leaders of these organisation recruit you and your colleagues to the team
Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.
Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.
During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:
They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.
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