100-Day Challenges for Team coaches

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Final Preparations for the Start-Up Workshop

100-Day Challenges for Team coaches Week minus 1 – Getting ready to facilitate the Start-up Workshop Final Preparations for the Start-Up Workshop

Final Preparations for the Start-up Workshop

This learning deep dive is primarily addressed to the Team Coach. Naturally, others can use it if they are filling in for the Team Coach.

Prepare templates

Prepare templates on flipcharts for the Start-Up Workshop:

  • 100-Day Goal templates – Choose the templates relevant to your 100-Day Challenge.   Write them on flipchart paper, leaving gaps where the team must add numbers or details.
  • Workshop Review – Create your Mentimeter workshop review – Download an example, with questions, to help you.
  • Attendance Register—Team members may need an attendance register after the workshop. You can download an example or create your own register.

Downloads

100-Day Goal templates
Workshop Review
Attendance register
  • Work Planning swim lanes – See the video on how to create the template.
Facilitation documents

Facilitation documents for the Start-Up Workshop:

  • The slide pack and facilitation guide can be edited. The Slide Pack will open as google slides and then you can download and customise it.  It is a big file because the videos are embedded.  If the video’s did not download, download it and then add to the slides.
  • Download the videos on your computer in case the Wi-Fi connection at the venue is weak.

Downloads

Slide pack
Facilitation guide
Video 1 - Introduction
Video 2 - Events
Video 3 - Story of Jeha
Double check logistics

Ensure that all your logistics arrangements are running smoothly:

  • Projector and audiovisual in the room – Check that the venue’s video quality and sound are good.  You may want to download the two videos to your computer in case there are wifi issues during the day.
  • Flip charts and post-it notes – check if you have enough for the team to use and for your templates.
  • Print-outs and handouts—Print the agenda, attendance register, and workshop feedback.  This is not a business-as-usual workshop or training, so don’t print the slides.  
  • The layout of the room. Ideally, this will be set up so the team can sit around a table instead of in a classroom set-up.
Final check-in with the Challenge Strategist

Check in with the Challenge Strategist (and any other leaders who may attend) before the workshop starts to go over the agenda and the opening and feedback sessions. They will appreciate that you are doing this, and it’ll help them further understand their role and its rationale and get tips on how to play this role effectively.

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Thought starter reflection questions

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
  • How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?

Thought starter...

Reflection Questions 

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:

  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors. 

They did some work before you received the Challenge Note. This included:

  • Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
  • Helping the leaders of these organisation recruit you and your colleagues to the team
  • Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
  • Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.

 

Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.

During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:  

  • They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
  • They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
  • They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
  • They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.