100-Day Challenges for Team coaches

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Week minus 4 – I am the 100-Day Coach, How Can I Help?

100-Day Challenges for Team coaches Week minus 4 – I am the 100-Day Coach, How Can I Help?

Week Minus 4

I am the 100-Day Coach, How Can I Help?

The Challenge Strategist is getting ready to engage with leadership stakeholders to recruit a 100-Day Team and to get them to the Starting Gate. She is holding the baton for now. Your mission during the next few weeks is to support her in whichever way you can. 

Your main task this week is to prepare to join the Challenge Strategist in her conversations with leadership stakeholders. The purpose of these conversations is to 

  • decide on a specific focus area for the 100-Day Challenge and
  • based on this, select a 100-Day Team. 

These conversations may begin this week, but more likely, they will happen next week, possibly in one large work session involving all of the stakeholders or in several smaller gatherings. 

You can offer to be a thought partner to the Challenge Strategist to help her schedule and prepare for these meetings.

Please go over the following Learning Deep Dives to get prepared to support them Challenge Strategist in these conversations:

Tasks This Week

Overview of 100-Day Challenges. This will help you answer questions about the 100-Day Challenge approach. These will inevitably come up when you are talking with leadership stakeholders about the 100-Day Challenge Focus Area and Team. 

Strategic Context: GBVF in South Africa. This will provide important background on GBVF in South Africa, and it includes an overview of the National Strategic Plan to end GBVF (NSP) that will be the basis  for developing the menu of Focus areas for Ending GBVF 100-Day Challenges.

Developing your Short List of Focus Areas for 100-Day Challenges. This will help you understand the unique aspects of 100-Day Challenge Focus areas and how these relate to the NSP. 

Finally, a quick note about the title of this Guidance Note: “I am the Coach, How Can I Help?” These four bolded words are the mantra of a 100-Day Challenge Coach. Get used to them. Say them often. Say them with genuine interest, curiosity and passion. 

Weekly Assignment

Guide Content
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Thought starter reflection questions

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
  • How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?

Thought starter...

Reflection Questions 

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:

  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors. 

They did some work before you received the Challenge Note. This included:

  • Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
  • Helping the leaders of these organisation recruit you and your colleagues to the team
  • Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
  • Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.

 

Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.

During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:  

  • They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
  • They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
  • They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
  • They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.