Week 7 – Getting ready to Facilitate the Refresh Workshop
Week 7
Getting Ready to Facilitate the Refresh Workshop
The Refresh Workshop is one week away. You have started preparing for this last week. You will complete the preparations for it this week.
Your Tasks This Week
Your main task this week is to go over the facilitation guides in the Learning Deep Dives so you are ready to facilitate the Workshop. These include:
Go over Learning Deep Dives
Renew the Commitment to our Goal
Sharpen our Plan and Goal
Reflect on Our Team Agreement
Debrief with our Challenge Strategist
Naturally, you may want to finish up tasks from last week, if these have not been completed.
Before digging into these Learning Deep Dives, you may want to review the Learning Deep Dive Overview of the Refresh Workshop that you went over last week.
Please be sure to join the “Friday Office Hours with the Gurus” if you have questions about the above facilitation guides. We also included the Learning Deep Dive: Facilitation 101, in case you need a refresher on this.
Downloads
You can click on the buttons on the right to download a slide pack and a summary facilitation guide for the Refresh Workshop.
Practice Makes Progress... on your Coaching Journey!
Go through the facilitation guide and slide pack with the team leader and decide who will do what sections. Practice the Troika Consulting exercise beforehand with colleagues in the office or even your family at home, to get comfortable with the instructions.
Review your reflections from the Start-Up workshop. These will help you prepare to facilitate the Refresh Workshop.
Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift?
When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
What was most surprising to you at the event?
What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
Where did the conversation get stuck? What got it unstuck?
How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?
Thought starter...
Reflection Questions
Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift?
When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
What was most surprising to you at the event?
What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors.
They did some work before you received the Challenge Note. This included:
Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
Helping the leaders of these organisation recruit you and your colleagues to the team
Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.
Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.
During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:
They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.
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