100-Day Challenges for Team coaches

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Week minus 3 -Engaging Leadership Stakeholders

100-Day Challenges for Team coaches Week minus 3 -Engaging Leadership Stakeholders

Week Minus 3

Engaging Leadership Stakeholders

This week, you have one big task: to support the Challenge Strategist in engaging the leadership stakeholders to make two important decisions: the Focus of the 100-Day Challenge and the 100-Day Team membership.

The Learning Deep Dives of last week will help you answer some questions these leaders may have about the 100-Day Challenge approach and GBVF in South Africa. 

This week, we suggest that you go over two additional Learning Deep Dives that will help you be more convincing about the way forward when you talk with Leadership Stakeholders:

Gallery of Ending GBVF 100-Day Challenges in South Africa, highlighting results achieved by 100-Day Team over the past three years.

End GBVF Dashboard is a tool available to the public, mayors, cabinet, and ministers to track progress on GBVF and hold each other accountable.

As part of the prep work last week, the Challenge Strategist developed a short list of “focus areas” for 100-Day Challenges. To help you both work with leadership colleagues to narrow this down to a single focus area, please go over the Learning Deep Dive on Choosing a Focus for your 100-Day Challenge.

To guide the leaders through the decision on team composition,  please go over the Learning Deep Dive:  Who Should be on the 100-Day Team?

In case you and the Challenge Strategist are planning one event for all the leadership stakeholders to engage them in these decisions, we prepared a slide pack you can customise and use at the meeting. Click on the button below to download it. 

If appropriate, you can ask someone from the World of Impact to be “on call” during your meeting with other leaders to answer questions they may have. 

Download briefing slides

As a Coach, it would be ideal if you facilitate these discussions at the meeting. This will free up the Challenge Strategist to be a full participant in the discussions. It’ll also be good practice for you on facilitation, as you will be facilitating 100-Day Team discussions at the Start-Up Workshop. To help you get ready for your facilitation role, please go over the Leaning Deep Dive: Facilitation 101

One last thing to pin down this week...

It is important to decide with the Challenge Strategist on a date for the Start-Up Workshop.  This will be a one-day workshop where all Team Members and you, the Team Coach, are available and fully focused on the 100-Day Challenge.  The Challenge Strategist will need to be there for the first and last hour of the day. 

Ideally, this should be scheduled in 2-3 weeks.

Weekly Assignment

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Thought starter reflection questions

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
  • How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?

Thought starter...

Reflection Questions 

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:

  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors. 

They did some work before you received the Challenge Note. This included:

  • Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
  • Helping the leaders of these organisation recruit you and your colleagues to the team
  • Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
  • Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.

 

Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.

During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:  

  • They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
  • They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
  • They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
  • They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.