100-Day Challenges for Team coaches

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Understanding our 100-Day Challenge

100-Day Challenges for Team coaches Week minus 1 – Getting ready to facilitate the Start-up Workshop Understanding our 100-Day Challenge

Understanding Our 100-Day Challenge

Below is a step-by-step guide for presenting this segment of the agenda. This step by step guide matches the slides in the presentation deck that is provided in the Guidance Note on Week Minus 1. This is intended for and addressed to the Team Coach. But it could be used by anyone leading this segment of the agenda. 

Purpose of this Agenda Item: To set the tone that this is not a typical workshop, and to ensure that 100-Day Team members understand the “why” of this effort and what is expected from them.

 Process time: 90 min

Step 1: Welcome and Warm-Up

  • Welcome everyone, including the Challenge Strategist and other leaders and share the workshop agenda. 
  • Warm-up exercise to create an energised environment. Use whatever works for you. One suggestion is to ask everyone to pair up with someone else to share perspectives on these two questions, and then call on some participants to share highlights in plenary.
    • What do I hope will happen today?
    • What special skill outside my job am I bringing to the Team?
  • Share workshop ground rules and ask if the team wants to add any.

Step 2: Clarify the Focus of the Team

Ask the Challenge Strategist to provide a 5-minute overview:

  • Setting the context –  localising the strategy
  • Recap the focus area and explain why it was chosen.
  • Clarify why these team members were chosen.
  • Clarify what is expected of the team.

Questions and answers: Allow the team members time to think of questions, and to write these down on post-it notes.  Then as a Team Coach, read each question and invite the Challenge Strategist and/or other leaders to respond. 

Thank the leaders for making the time and for their willingness to be ‘put on the spot’. Remind them to re-join the team to give feedback on the goal and the plan during the last session of the workshop. And make sure to let them know they are welcome to stay a little while longer if they have time. 

Step 3. What is a 100-Day Challenge?

Intro video part 1

Explain that the 100-Day Challenge is a special types of project.  

Show the slide entitled: What is a 100-Day Challenge?

“So let’s explore what is different about it…”. Show part 1 of the intro video. 

Pause after the video and ask participants to share experiences that they may have had in similar crisis situations and how performance and behaviour changed in these.  

Summarise what is unusual about a 100-Day Challenges by showing the slides on “unusual behaviours”.

  1.  

Intro video part 2 – Unique features

Show the second video about the events and enabling environment.

Step 4: The Journey of the 100-Day Team

“So you may be asking, what are we going to do over the next 100 days, and what is our role?”

Share the slide on the events in the 100-Day Challenge, and indicate that with the Start-Up workshop today, the 100-day count down will start tomorrow.

Share the slide on the team to clarify the roles of Challenge Strategist, Team Members and Team Coach.  This is a good slide to use for the next step of transitioning.

Step 5: The work we will be doing today

“So you may be asking, what do we need to do today?”
  • “We will set our 100-Day Goal.
  • We will create a Team Agreement on how we, as a team, will work together for the next 30 days.
  • Based on our goal, we will develop our 100-Day Plan.” 

“This is the work we will be doing today. But before we shape our 100-day goal, let’s pause to see what questions you may have about 100-Day Challenges and how they are similar and different from regular projects.”

If you feel there is confusion and people are not sure what to ask, invite them to take 5 minutes in small groups to talk about the videos and identify questions that they would like clarification on before proceeding to the next agenda item. 

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Thought starter reflection questions

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
  • How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?

Thought starter...

Reflection Questions 

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:

  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors. 

They did some work before you received the Challenge Note. This included:

  • Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
  • Helping the leaders of these organisation recruit you and your colleagues to the team
  • Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
  • Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.

 

Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.

During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:  

  • They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
  • They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
  • They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
  • They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.