100-Day Challenges for Team coaches

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Week minus 1 – Getting ready to facilitate the Start-up Workshop

100-Day Challenges for Team coaches Week minus 1 – Getting ready to facilitate the Start-up Workshop

Week Minus 1

Getting Yourself Ready for the Start-up Workshop

You are one week away from Day 0. It is time to get ready to facilitate the most important part of the 100-Day Challenge experience: the Start-Up Workshop. 

A successful Start-Up Workshop accounts for at least 50% of the overall success of the 100-Day Challenge. With your help,  the group of people invited to participate will become a high-performing team by the end of the Start-Up Workshop.

Here are the things we suggest you do to get ready for the Workshop. 

Your Tasks This Week

Leftover Work

Finish any leftover work from the week prior: recruiting the team; getting the Challenge Note finalised and shared with the team, and making sure the venue is booked.

Learn to Facilitate the Start-up

Learn how to facilitate the main sections of the Start-Up Workshop. As you saw in the Overview of the Workshop Learning Deep Dive last week, these include: 

Understanding our 100-Day Challenge

Set our 100-Day Goal

Shaping our Team Agreement

Develping our 100-Day Work Plan

There is a Learning Deep Dive this week on each of these four topics, as well as one on a fifth agenda item: 

Feedback and Close-out.

Please take the time to review these Learning Deep Dives before the Workshop. If you have questions, please post these on the WhatsApp group, or join Ask a Guru call at the end of the week. 

Final Preparations

Prepare and/or download Workshop templates and other documents, and go over the venue’s logistics. For detailed guidance, see the Learning Deep Dive: Final Preparations for the Start-Up Workshop.  

Facilitation documents

Before you go through the Learning Deep Dives, it would help to have the slide pack printed next to you. You will have to customise the slides with your examples.  The Slide Pack will open as google slides and then you can download and customise it.  It is a big file because the videos are embedded.  If the video’s did not download you can download it under the Learning Deep Dive – Final preparations for the Start-up Workshop.

The facilitation guide (short “crib notes” on what to say in each section) is also provided.

Downloads

Slide pack
Facilitation guide

Weekly Assignment

Guide Content
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Thought starter reflection questions

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
  • How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?

Thought starter...

Reflection Questions 

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:

  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors. 

They did some work before you received the Challenge Note. This included:

  • Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
  • Helping the leaders of these organisation recruit you and your colleagues to the team
  • Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
  • Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.

 

Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.

During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:  

  • They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
  • They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
  • They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
  • They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.