Week 2 – Managing the first team meeting
Week 2
Managing the First Team Meeting
Your task this week is to help the Team Leader facilitate the first team meeting. After the meeting, you can have a debrief with her to discuss how to improve the next week’s meeting and what support she may need.
SANTA: Please move this to the end of the guidance note.
To help you facilitate the Team meeting, you can review the Learning Deep Dive: Facilitation 101
Here’s an example of a typical agenda of weekly team meetings.
Welcome and check-in
- Ask each team member to share a positive experience from the week prior.
- Keep it fun and quick. One minute per person!
- Change the “check-in” question at each team meeting.
Progress on the Goal
- Make sure the team has a way to track progress against the goal. And each week, review what progress has been made towards the goal.
- Share learnings, obstacles and help needed.
Update on the Work Plan
- Review action steps in the plan, check off the ones completed, refine others or add new actions as needed.
- Make updates on the work plan during the meeting, if possible.
- Reflect on the team agreement. Are we sticking to our commitments?
Next steps
- Agree on the next steps and responsibilities
- Make sure everyone is clear about actions, responsibilities and timelines.
Team Meetings as Strategic Tools of 100-Day Challenges
Coaches help team leaders step into a new role—entrepreneurial leadership. One defining attribute of successful entrepreneurs is their obsession with achieving their goals. They do what it takes, no matter the obstacles. In 100-Day Challenges, Team Leaders have this same obsession with the team’s 100-Day Goal. They also behave in ways—and create an environment—that inspire the team to collaborate, innovate, and implement.
The weekly team meetings are an important method to keep team members focused on the 100-Day Goal and the 100-Day Plan and reinforce the culture of intense collaboration, rapid innovation, and disciplined implementation.
Coach as Capacity Builder of Team Leaders
In the first team meeting, you as Coach can take an active role in facilitating the meeting. After that, it is important to step back and give the Team Leader the space to practice the skills and techniques that you model. Your role during subsequent team meetings that you attend shifts to an observer, providing feedback to the Team Leader after the meeting. You can also help the Team Leader prepare for team meetings.
