Week 13 – Organising for the Scale-up Workshop
Week 13
Organising for the Scale-up Workshop
You worked with the team last week to help them start preparing for the Scale-up Workshop. This week, you will help the Team Leader and Challenge Strategist get ready, and you will make sure all the logistics are in place.
Your Tasks This Week
Meet with the Team Leader
As usual, you first want to check in with the Team Leader.
Go over the objectives and the agenda of the Scale-up Workshop, adjust these as needed, and check to see which parts of the workshop the Team Leader is comfortable facilitating.
Revisit the Learning Deep Dive: Overview of the Scale-up Workshop
Prepare the Challenge Strategist
Ideally, both you and the Team Leader will meet with the Challenge Strategist to help her prepare.
- Go over the objectives and the agenda
- Review the initial thoughts the team generated last week on Sustaining the Gains and Mapping the Way Forward. Get the perspectives of the Challenge Strategist on these.
- Go over the list of leadership invitees. And in light of the previous bullet, decide if additional stakeholders need to be invited, which need to be briefed in advance of the workshop, and who will do this.
- Decide which session(s) the Challenge Strategist is comfortable facilitating – possibly “Sustaining the Gains” and/or “Mapping the Way Forward”.
Prepare Your Menti survey and Word Cloud
Download the workshop feedback survey to print, or create a Mentimeter to collect the feedback. Please review the Mentimeter Learning Deep Dive included in this week’s Toolkit.
At the Scale-up Workshop, you can use Mentimeter to get team members to reflect on the experience. For the final session, you could use the word cloud function in Mentimeter: Participants in the Workshop provide one words describing how they feel about the 100-Day Challenge experience. Watch this video to see how to create a word cloud.
Revisit the Learning Deep Dive: Using Mentimeter for Workshop
Logistics for the Scale-up Workshop
Ensure that all your logistic arrangements are running smoothly:
- Draft an invitation and agendas and share with the team and other participants. These could be signed by the Challenge Strategist.
- Visit the venue and make sure it has the proper amenities:
- Projector
- Flip charts and Post-it Notes – check if you have enough for the team to use, as well as for your templates. On the day of the workshop, you may want to get to the venue early to set up for the various exercises.
- Print-outs and handouts: Print the agenda, attendance register, and workshop feedback.
- Refreshments
