100-Day Challenges for Team coaches

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Using Mentimeter in Workshops

100-Day Challenges for Team coaches Week minus 2 – Getting Everyone Ready for the Start-Up Workshop Using Mentimeter in Workshops

Using Mentimeter in Workshops

Mentimeter is an innovative engagement tool that allows you to create interactive and dynamic survey, fostering real-time participation and feedback from the team and others. By incorporating elements such as live polls, quizzes, word clouds, and Q&A sessions, Mentimeter transforms passive listening into active involvement, making meetings and workshops more engaging.

With its user-friendly interface and the ability for participants to respond anonymously via their smartphones or other devices, Mentimeter creates a safe space for everyone to share their opinions and ideas, ensuring that all voices are heard.

Often 100-Day Challenges deal with sensitive topics, which make tools like Mentimeter particularly useful to promote inclusivity and encourage input from those who may be hesitant to speak up in traditional settings, 

Situations where we suggest using Mentimeter in 100-Day Challenges

Start-Up Workshop

 To do the workshop feedback at the end of the workshop.

During the 100-Days

Tracking progress on the 100-Day Goal is a powerful way to keep the team focused on the desired impact. One idea is for the team to conduct a very short weekly survey (pulse check) related to the Goal that can be used with 100-Day Team members or with groups that are being served by the Team

Refresh workshop

Review the team agreement and identify areas for improvement. The anonymous survey makes it easier for people to raise concerns about the team agreement. 

Scale-Up workshop

To share reflections on the experience.

How to Use Mentimeter

You can create a free account to create your own surveys.  Watch the video to learn how to do so or follow the step-by-step guide below.

Sign Up and Log In

Go to the Mentimeter Website: Open your browser and go to mentimeter.com and create an Account: Click “Sign Up” and register using Google, Facebook, or your email. If you already have an account, just click “Log In.”

Create a New Survey Presentation

Click “New Presentation”: From your dashboard, click on “New Presentation.” and name your presentation: Give it a title that reflects the survey topic, such as “Event Feedback Survey” or “Week 1 – Gender policy survey – 30 Day Challenge.”

Add Survey Questions

Select “Survey” Elements: Choose interactive survey types like Multiple Choice, Scales, Rating, Open-Ended Questions, and Word Clouds.

Design Your Survey: Add your questions and customise options. Keep your questions clear and concise for better audience engagement.

Set-up the Survey for Different Scenarios

During Live Events:

  • Choose “Present” Mode: Click “Present” to run your survey in real-time during an event.
  • Share the Survey Code: Ask participants to go to menti.com and enter the unique code provided.
  • Monitor Live Responses: Watch as responses come in and display them on the screen to foster interactive discussion.

For Ongoing Surveys:

  • Select “Share” Mode: Click “Share” and choose “Share Link.” This allows participants to access the survey anytime.
  • Customise Accessibility: Set the time frame for how long the survey will remain open and adjust settings to allow multiple responses if needed.

Customise your Survey's Design

Select a Theme: Choose a suitable theme and layout that makes your survey visually appealing.

Tip – Keep Surveys Short and Simple: For better participation, keep your survey concise with clear, straightforward questions.

Present and Engage

Live Surveys During Events: Click “Present” to display the survey on-screen. Encourage real-time participation and discuss the responses as they appear.

Ongoing Surveys: Distribute the Survey Link: Share the survey link via email, social media, or embed it on a website for a longer engagement period.

Analyse and Export Results

  • View Results: Use Mentimeter’s dashboard to see all responses collected during and after the event.
  • Export Data: Click “Export” to download results as a PDF or Excel file for deeper analysis.
  • Use Results for Insights: Leverage the data to make informed decisions, improve future events, or share findings with stakeholders.
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Thought starter reflection questions

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:
  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
  • How would you characterise the level of trust among participants in the meeting? To what extent did this shift as the meeting progressed? To what do you attribute this shift, if indeed it happened?

Thought starter...

Reflection Questions 

Jot down thoughts on these questions – to the extent they are relevant to your experience at the session:

  • When did the mood in the event shift from “why are we here?” to “this could be interesting – I am excited to be part of this.” What triggered this shift? 
  • When did you have to go “off script” on the agenda or to change the agenda? What triggered this? What did you adjust? How did it go?
  • What was most surprising to you at the event?
  • What new insights did you gain about the issue at hand, and about the way leaders in the system interacted with each other?
  • Where did the conversation get stuck? What got it unstuck?
These are 100-Day Challenge Mentors. 

They did some work before you received the Challenge Note. This included:

  • Writing the Challenge Note, and making sure that the leaders of all the organisations represented on the team are comfortable with it – and committed to supporting the work of the team
  • Helping the leaders of these organisation recruit you and your colleagues to the team
  • Gathering some baseline data and other information that will help you and your teammates set your 100-Day goal and develop your plan.
  • Making sure all the preparations are made for a successful Lift-Off workshop, when you and your teammates will meet and get your 100-Day Challenge started. This includes venue, facilitation support, food, swags, comms, travel arrangements and whatever else is needed.

 

Mentors will participate in all or part of the Lift-Off Workshop, mostly at the start to provide context and answer questions, and at the end to give you and your teammates feedback about the goal and plan you develop.

During the 100 days following the Lift-Off Workshop, here’s what the Mentors will do:  

  • They will check in every two weeks with the team leaders to see how the team is doing and what support they and the team need.
  • They will keep other organisational leaders informed and engaged during the 100 days, and pull them in to help as needed.
  • They will participate in the last part of the Refuelling Workshop, halfway through the 100 days, to see what additional support the team needs, and to begin to plan with the team for sustainability and scale-up.
  • They will work with the team at the Sustainability Workshop to finalise recommendations on sustaining the results and building on the work of the team.