Week 3: Facilitate the Refresh Workshop & keep the momentum
Week 3
Facilitate the Refresh Workshop
This week, your team will have their Refresh Workshop. They are halfway through their 30-Day project. It’ll be a chance to pause, reflect, and reenergize before continuing the race.
Your Mission This Week
Facilitate the Refresh Workshop
Your main mission is to facilitate the Refresh Workshop successfully. Your have reviewed the suggested slides and facilitation guide last week, but just in case you missed them, we are including them here.
We suggest that you do the Refresh Workshop early in the week. This way, you can schedule debriefing sessions with the Team Leader and Project Sponsor later in the week. You can also have one combined meeting with both.
Debrief with the Team Leader
Topics to cover with the Team Leader:
- The highlights of the workshop and the decisions made. – It would be a good idea for the Team Leader to also share this as a note to the Team members and the Project Sponsor.
- Discuss the support the Team leader needs from you during the second half of the Project. How often do they like you to participate in team meetings? Etc.
Debrief with the Project Sponsor
Topics to cover during the debrief with the Project Sponsor:
- Impressions and takeaways from the Refresh Workshop
- Initial ideas related to sustainability, especially as they relate to things that can be done in the second half of the Project.
- Steps to engage other leaders in preparing for sustainability
- Key messages to communicate to other leaders, to brief them on the progress of the team, and elicit their participation in planning for sustainability
Preparing for Next Week (Week 4)
Next week, the team will continue implementing the revised work plan from the Refresh Workshop, and you will assist the team in preparing for the Scale-up Workshop, scheduled for week 5.
To prepare you for next week, please review the following Learning Deep Dives:
Overview of and Preparation for the Scale-up Workshop. Guidance on the work the team will need to do in preparation for it.
Additional Bumps on the Road that the team might encounter in the second half of the Project
Set up a 60-90-min work session with the team for early next week, to help them prepare for the Scale-up Workshop the week after (Week 5):
- To prepare a creative “show & tell” about their achievements and experiences, so they can present this at the Workshop.
- Decide on what to recommend to Leaders at the Scale-up Workshop.
