Week minus 2 – Pre-Sprint Check
Week Minus 2
Pre-Sprint Check
This week marks a significant shift: you are officially receiving the “baton” from the Challenge Strategist. With the Start-Up Workshop only 14 days away, you are now in the lead. Your mission is to ensure that every designated team member arrives at that workshop feeling curious, motivated, and ready to move from “planning” to “performing”.
Podcast
Click here to listen to two Coaches discussing the mission and tasks this week – with great tips!
Your Key Tasks This Week
Challenge Note
The first priority is to help the Challenge Strategist draft the formal invitation to the 100-Day Team. We call it the Challenge Note. It’s more than just a meeting invite; it’s a call to action that sets the tone for the entire sprint. It defines their specific destination, provides clear guidance from leadership, and — most importantly — grants them the full agency and empowerment to innovate as they see fit.
Need help? Look at last week’s Learning Deep Dive: Preparing the Challenge Note for a step-by-step guide.
Become the "Nudger-in-Chief"
Check in with the Challenge Strategist to see if any 100-Day Challenge recruitment gaps remain. Offer to contact prospective members or their managers directly to help “sell” the vision of the 100-Day Challenge.
One of your most important (and recurring) roles is ensuring momentum. If the team hasn’t been finalised or the Challenge Note hasn’t been sent, find a respectful yet firm way to nudge the Challenge Strategist. Keep at it until the invitation is in the hands of the team members.
Host a Pre-Workshop Q&A (The "Anxiety Reducer)
New processes can be intimidating. Organise a brief Zoom call or meeting to answer questions about the 100-Day Challenge with the selected team. To prepare, review the Learning Deep Dives on the strategic context of GBVF in South Africa and the gallery of previous challenges to provide real-world examples.
Strategic Context: GBVF in South Africa
Overview of 100-Day Challenges
Gallery of End GBVF 100-Day Challenges
Secure the Venue and Logistics for the Workshop
Confirm the venue is booked and appropriate for high-energy collaboration. Use the Venue Logistics Checklist to ensure the room layout encourages interaction rather than just “listening.”
Learning Deep Dive: Logistics for the Start-up Workshop
Prepare the Challenge Strategist
At the end of the week, send a progress update to the Challenge Strategist. This isn’t just about status; it’s about building her confidence in your leadership and showing her that the burden of execution is now shared. Look at this week’s Learning Deep Dive: Prepare the Challenge Strategist for the Workshop.
Getting a Jump Start - Self-Preparation
Next week will be dedicated to facilitation practice. To free up your time then, try to review these foundational resources now:
Overview of the Start-up Workshop: A holistic view of the skills and tasks you’ll need over the full 100 days.
Do No Harm: A critical practical guide for working ethically and safely with GBVF survivors and maintaining your own well-being.
Interactive Tools (Mentimeter): Familiarise yourself with Mentimeter to run live surveys during the workshop. Set up your account and prepare your first feedback survey using the provided template.
