Introducing the Challenge
Introducing the Project
With your slide pack printed and next to you, follow the step-by-step guide below and make notes on your slides of things you want more clarity on. Please bring these questions to the Guru Hour session so you can get guidance on them.
Purpose of this Agenda Item: To set the tone that this is not a typical workshop and to ensure that team members understand the “why” of this effort and what is expected from them.
Process time: 60 min
Step 1: Welcome and warm-up
- Welcome everyone, including the Project Sponsor and other leaders and share the workshop agenda.
- Warm-up exercise to create an energised environment. Use whatever works for you. One suggestion is to ask everyone to pair up with someone else to share perspectives on these two questions, and then call on some participants to share highlights in plenary.
- What do I hope will happen today?
- What special skill outside my job am I bringing to the Team?
- Share workshop ground rules and ask if the team wants to add any.
Step 2: Clarify the focus of the team
- Ask the Project Sponsor to provide a 5-minute overview:
- Recap the focus area and explain why it was chosen.
- Clarify why these team members were chosen.
- Clarify what is expected of the Team.
- Questions and answers: Allow Team members time to think of questions, and to write these down on post-it notes. Then as a Team Coach, read each question and invite the Sponsor to respond.
- Thank the Sponsor for making the time and for her willingness to be ‘put on the spot’. Remind her to re-join the Team to give feedback on the goal and the plan during the last session of the workshop. And make sure to let her know that she is welcome to stay a little while longer if she has time.
Step 3: What is this 30-Day Project?
Intro video part 1
Explain that the GBVF Maturity 30-Day Project is a special type of project.
It is based on the 100-Day Challenge model. However, it is designed to be simpler and faster.
Show the slide entitled: What is a 30-Day Project?
“So let’s explore what is different about it…”. Show part 1 of the intro video.
Pause after the video and ask participants to share experiences that they may have had in similar crisis situations and how performance and behaviour changed in these.
Summarise what is unusual about 30 Projects and 100-Day Challenges by showing the slides on unusual behaviours.
Intro video part 2 – Unique features
Show the second video about the events and enabling environment (2:36 min).
Step 4: The Journey of the 30-Day team
“So you may be asking, what are we going to do over the next 30 days, and what is our role?”
Share the slide on the events in the 30-Day Project and indicate that with the Start-up workshop today, the 30-day count will start tomorrow.
Share the slide on the team to clarify the roles of Project Sponsor, Team Members and Team Coach. This is a good slide to use for the next step of transitioning.
Step 5: The work we will be doing today
“So you may be asking, what do we need to do today?”
- “We will decide on our 30-Day Goal.
- We will create a Team Agreement on how we, as a team, will work together for the next 30 days.
- Based on our goal, we will develop our 30-Day Plan.”
“This is the work we will be doing today. But before we shape our 30-day goal, let’s pause to see what questions you may have about 30-Day Projects and how they are similar and different from regular projects.”
If you feel there is confusion and people are not sure what to ask, invite them to take 5 minutes in small groups to talk about the videos and identify questions that they would like clarification on before proceeding to the next agenda item.
