Preparing the team for the Scale-up Workshop
Preparing the team for the Scale-up Workshop
The Scale-up Workshop marks the end of the team’s journey in the 30-Day Challenge. This will happen in Week 5. The team will need to do some work in Week 4 to prepare itself for this. This Deep Dive provides an overview of the Scale-up Workshop and helps you work with the team to prepare for it.
What success looks like at the end of the Scale-up Workshop
The team will feel proud of what they have achieved and will feel acknowledged and honoured for the hard and creative work they did and for the impact they helped create. They will feel that, even though the past 30 days were exhausting, it was an experience they would love to go through again.
The senior leaders will feel proud of the team and will look back at the experience as liberating: “We do not have to figure out everything ourselves. We have a bigger role to play… We need to decide on a direction of travel and then pick the right team to explore the way forward. We trust that they will figure things out. We will stand back and support them as they do this.”
Watch the video to see the essence of the Workshop.
(The Video show 100-Day Challenge but the essence of the workshop is the same for the 30-Day Project)
Key outputs
- Decision on steps the team will take, if any, to complete the 30-Day project, and support. needed to complete these steps
- Decisions on steps Leaders will sponsor, if needed, to ensure that the team’s gains can be sustained and even amplified.
- Decision on where to focus the next 30-Day Project(s) to continue on the organisational GBVF maturity journey.
Helping the team prepare for the Scale-up Workshop
Schedule a 90-minute meeting with the team to help them prepare for the Scale-up Workshop. Several leaders will be in attendance at the Workshop, and the team will use the Workshop to help them make decisions and commitments that will help amplify the work of the team.
Below is guidance on the preparatory work the team will need to do next week for each of the agenda items of the Scale-up Workshop.
Share and Celebrate
Work with the team to prepare a “Show & Tell” presentation. The team can present in whatever format they choose. The team should start with their 100-Day Goal, and the progress they made towards it. Then they can find creative ways to share “their story”:
- Other achievements they are proud of
- Problems they encountered, and how these were solved (or not)
- Other innovations the team tried, and what they learned from these
- How the 100-Day journey affected them personally.
Past teams used videos, quiz shows, poems, bedtime stories, and plays to tell their story. Show some of these to the team, and encourage them to go wild.
Complete the Project
If the team feels that it will need an additional week or two to complete its project, please work with the team to develop an extension plan to complete the project. You can use the format below to prepare the plan.
If the team completed the project by the end of the 30 days, then this agenda item can be removed from the Landing Workshop.
Sustain the Gains
Brainstorm with the team about steps leaders can adopt to sustain the gains. These will be presented by the team to the Leaders at the Scale-up Workshop. Here are some thoughts on some of the steps that could help sustain the gains made in each type of focus area of GBVF Maturity 30-Day Project.
Continue the GBVF Maturity Journey
The purpose of this discussion with the team is to provide some advice to leaders on the focus for the next GBVF Maturity 30-Day Project (s).
For policy-related projects, 30-Day projects can be done sequentially:
- A ‘Create a policy’ Challenge can be followed by
- the “build awareness about the policy’ challenge, and then by
- ‘Implement the policy’ challenge.
For behaviour change-related projects, here are some options to consider for follow-up 30-Day Projects.
- Raise the bar on the goal (for example, if the goal was to reduce incidents by 30%, the next goal may be to eliminate the incidents.
- Spread the behaviour goal to other parts of the organisation.
- Choose another behaviour based on the results of the Health Check survey.
The team prepares to present these recommendations and the thinking behind them to the leaders at the Scale-up Workshop.
Reflect and Close-out
No advance preparation with the team is needed for this agenda item.
