Scale-up Workshop Overview
Overview of the Scale-up Workshop
Honouring the Journey
The Scale-up Workshop marks the formal conclusion of the Team’s 100-day journey. The primary purpose is twofold: to celebrate the team’s achievements and to map the way forward beyond the current project.
During this Workshop, the Team moves from implementation to advocacy. They present their results and creative stories to leadership stakeholders to elicit the specific feedback, decisions, and commitments required to amplify their impact.
Deep Dive Video
What Success Looks Like at the End of the Scale-up Workshop
For the 100-Day Team
- Feeling proud, acknowledged, and honoured for their hard work.
- A sense that the impact created was worth every exhausting moment.
- A willingness to “go through it again in a heartbeat”.
For Leadership Stakeholders
- Feeling proud of the team and liberated by the distributed leadership model.
- Realising they don’t have to figure out everything themselves, they can set direction and trust teams to execute.
- Shifting from “Power Over” to a supportive role for their teams.
Key Outputs
A Final Dash Plan: Decisions on any remaining steps needed to complete the 100-day project and the support required to do so.
Sustainability Commitments: Firm decisions on the steps required to ensure the team’s impact is sustained long-term.
The Roadmap Forward: Absolute clarity on the options for the next phase, including who needs to stay involved.
The Scale-up Agenda
Share and Celebrate
This is a platform for the team to “brag” and showcase their achievements through a creative “Show & Tell”.
The Story: The presentation should start with the 100-Day Goal and the progress made. Other key elements:
- Other achievements the Team are proud of
- Problems they encountered, and how these were solved (or not)
- Other innovations the team tried, and what they learned from these
- How the 100-Day Sprint affected them personally.
The Format: Encourage the team to “go wild”. Past teams have used raps, quiz shows, poems, plays, or bedtime stories to make their experience vivid. Show some of these to the team, and encourage them let their creativity run wild.
Complete the Project
If the project has “loose ends,” the Team presents a plan for a “Final Dash”.
Extension Plan: If the Team needs an extra week or two, you must help them develop a structured extension plan.
Leadership Support: This is the moment to ask the Challenge Strategist for specific support to tie up those final items.
Use the format below to prepare the Final Dash plan.
Sustain the Gains
The Team presents recommended steps to institutionalise the impact.
Brainstorm with the Team about steps leaders can adopt to sustain the gains. The Team will present these to the Leaders at the Scale-up Workshop. Here are some thoughts on steps that could help sustain the gains.
Policy & Procedure: Adjusting manuals or operational procedures to include the Team’s new processes.
Data Integration: Embedding high-frequency data tracking into monthly departmental meetings.
Knowledge Transfer: Sharing lessons through newsletters, videos, or staff orientations.
Map the Way Forward
The Team and Challenge Strategist provide strategic advice to leaders on the focus for the next challenge.
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Reset: The same (or modified) Team goes further or faster on the same focus area.
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Build: Launching new 100-Day Challenges that emerged as the natural next step.
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Scale: Replicating the successful model in multiple other districts or areas.
Reflect and Close Out
