My role at the Refuelling Workshop
Mentors' role at the Refuelling Workshop
Workshop Overview
The Refuelling workshop is a structured opportunity for the team to pause, reflect, pivot (if needed), and get re-energised. It is a chance to recommit to the 100-day goal and teammates. And if good progress is being made, it is a time to kick–off the thinking and the planning for sustaining the impact beyond the 100 days.
What success looks like at the end of the workshop
The team members are energised for the second part of the 100-Day Challenge, with fresh ideas, more confidence, and new insights on working together in the next 50 days. They also are beginning to think about the challenge of sustaining the gains that will have been made at the end of the 100 days.
Watch the video to see the essence of the Workshop.
Key outputs
- Revised Work Plan.
- Revised Team Operating Agreement.
- A short note to Mentors outlining initial thoughts on sustaining the gains the team will make.
Remember the enabling environment we talked about earlier? The Refuelling workshop is designed and facilitated with this enabling environment in mind.
Lift-off Enabling Environment
Learning and discovery through Rapid Experimentation are built into the 100-Day Challenge journey. The Refuelling Workshop is a structured opportunity to reflect on experiments, amplify some and abort others. It is a chance to pivot and try new ideas and experiments.
Using performance data as the compass. The team uses their tracking chart to decide if they are on course and if they need to try new things or to shift course altogether.
Leveraging the power of peers to stimulate friendly competition, to inspire fresh thinking. This is why ideally, the Refuelling workshop will include 3 or 4 teams working side by side and sharing with each other throughout the Workshop.
Autonomy and agency: Based on the confidence levels team members have in achieving their goal, they negotiate and jointly decide whether the goal should be shifted up or down.
Prepare yourself before the workshop
You can do a briefing session with the Ambassadors just before the workshop or even after the you arrive and while the team is working on some of their sessions.
Remember to be positive and encouraging, and to ask how you can help the team. By now, you would know if the team is likely to be in a good place or not, from the conversation with the team leader as well as by the way the workshop is progressing. Ask the Ambassadors to give you some highlights of what to expect.
If there is bad news, such as the team needing to step their goal back a notch, it is important to hear that from the Ambassadors so you know in advance and to get some advice on how to react. Discuss with the Ambassadors where it is useful to push back, and where it is best to back off.
And of course, if the team is in a good place, remember that this is the time to begin to think about sustainability, and to engage the team in thinking about this. Go over the design of the sessions on “thinking about sustainability” with the Ambassadors so you know what to expect.
Next steps after the workshop
Set up a time to talk with the Ambassadors, debrief and discuss the way forward. Here are topics to cover during the debrief:
- Impressions and takeaways from the workshop
- Initial ideas related to sustainability, especially as they relate to things that can be done in the next 50 days
- Steps to engage other leaders in preparing for sustainability
- Key messages to communicate to other leaders, to brief them on the progress of the team, and work with the Ambassadors to start planning for sustainability.
